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Second Philippine International School
Riyadh, Saudi Arabia

SPIS Compound, Sulaimaniya District
Tel. Nos.: +966 1 217 1905

Student's Area :: Student's Handbook  

Student's HandBook

I.	Introduction	……………………………………………………………
II.	Vision Statement of the School	……………………………………
III.	School Logo	……………………………………………………………
IV.	School Hymn	……………………………………………………………
V.	Coat of Arms of a SPISian	……………………………………………
VI.	Code of Discipline for Students	……………………………………
VII.	School Rules and Regulations	……………………………………
		a. Attendance and Punctuality	……………………………
		b. School Uniform	……………………………………………
			1. Daily School Uniform	……………………………
			2. Winter Uniform	……………………………………
			3.  P. E. Uniform	……………………………………
			4. Hair-cut	……………………………………………
		c. School ID Card	……………………………………………
		d. School Property, Cleanliness and Orderliness	……………
		e. Students Behavior and Decorum	……………………………
		a. Minor Offenses	……………………………………………
		b. Major Offenses	……………………………………………
		c. Critical Offenses	……………………………………
		d. Disciplinary Measures	……………………………………
		e. Committee on Discipline
IX. 	Merit – Demerit System     ……………………………………………
X.	Guidelines on the Revised System of Rating and Reporting Student
	Performance	……………………………………………………………
		a. Secondary Level	……………………………………………
		b. Pre-School and Elementary Levels	……………………
			1. Computation of Pupil’s Rating	……………………
			2. Recitations, Homeworks, Projects, and other Performance
			    Outputs	……………………………………………
			3. Behavior Observation in Rating Pupil’s Conduct………. 
XI.	Guidelines on the Selection of Honor Students	……………………………
		a. Graduating Student/Pupil	……………………………………
		b. Non-Graduating Student/Pupil	……………………………………
		c. Special Awards	……………………………………………………
XII.	Admission Requirements	……………………………………………………
		a. General Guidelines	……………………………………………
		b. Age Requirements		……………………………………………
		c. Credentials		……………………………………………………
XIII.	Accounting Policies	……………………………………………………………
		a. Refund of Fees	……………………………………………………
		b. Payment of Accounts	……………………………………………
XIV.	School Programs and Activities	……………………………………………
XV.	Enrollment Agreement	……………………………………………………
XVI.	Assignment/Reminder/Diary Section	……………………………………
XVII.	Excuse Slips	……………………………………………………………………
XVIII.	Tardiness Slips	……………………………………………………………
XIX.	Record of Offenses Section	……………………………………………………
XX.	Parent’s and Teacher’s Correspondence Section	……………………………
XXI.	Merit-Demerit Slip     ……………………………………….

	The mission to educate your children is considered both a task and a responsibility. 
We, in the school community are determined to make this calling a reality. It is in this light 
that we are presenting to you this handbook for your information, guidance and 
compliance. The success of our mission depends on your cooperation as our partners in 
this mission. Section 74. “Authority to Maintain School Discipline” of the Manual of 
Regulations for Private Schools states; “The school shall maintain good discipline inside 
the school campus as well as outside the school premises when pupils or students are 
engaged in activities authorized by the school.” It likewise says that “Parents are 
considered members of the school community, and the Supreme Court has ruled that the 
right to establish and enforce reasonable rules and regulations extends as well as to 
parents as they are under a social and moral obligation individually and collectively to 
assist and cooperate with the schools.” Parents and guardians are therefore duty-bound to 
help the school carry out its program on discipline. 

	Let us be one in our goal for the sake of our precious possession-your children.

	Thank you for your continued support and generous collaboration.

SPIS Administration, Faculty and Staff  

Riyadh, Kingdom of Saudi Arabia



	Every pupil/student of SPIS should abide by the policies, rules and regulations as 
provided by this handbook. It is the goal of the school to attain its mission and vision 
through the cooperation and full support of the pupils/students themselves with the 
proper supervision of the teachers and parents. This will pave the way in the pursuit of 
knowledge to become world-class individuals that we are aiming for.


	SPIS as an institution of learning provides better quality education for the dependents 
of all expatriates in Riyadh giving more priority to Filipino children. It envisions to make 
every learner a disciplined, God-loving, nationalistic, enlightened, self-reliant and 
productive citizen that can be of value in the global community and to the society where 
he belongs when he goes back home to the Philippines. Thus, SPIS thrust is “QUALITY 


	The SPIS school learner is a well-rounded individual who actualizes the school’s 
thrust. He is imbued with desirable values such as; discipline, love of God, nationalism, 
enlightened, self-reliance, productivity and global competitiveness. An SPIS learner in this 
fast-changing world is self-directed, highly motivated and adept in using technology.  


	The SPIS teacher is God-loving and values advocate; versatile in adapting to any type 
of learning milieu; empowered to make instructional decisions; proud of his/her 
profession; and takes upon himself/herself the responsibility to develop professionally. 


	The SPIS management is vision-led, innovative, participatory, technology-oriented, 
directed towards instructional excellence, and protects the rights and welfare of the 
teachers and the learners.


	The SPIS curriculum is self-renewing and responsive to the needs of/and provides 
opportunities to all types of learners in a rapidly changing, technologically oriented global 


	SPIS ensures quality instruction, which is vision-guided, technology aided, creative, 
delighting and geared towards the total development of the learner in a global society.


	SPIS supervision process is innovative and strategic that actualizes the creative 
potentials for instructional excellence and professional growth.


	SPIS information network is designed in enhancing capability building for vision 


	The SPIS official school logo symbolizes the school and the entire SPIS community. It 
is used as the official school emblem and embossed in school patch and pin as part of the 
school uniform. It is also used in   official documents (letter head, school forms, school 
seal, etc.) and for other purposes, which may require the school’s presence. The use of the 
school logo is a manifestation of one’s loyalty, pride and dedication to the school.

	The school logo features two circles (inner and outer) that signify unity, camaraderie 
and understanding among its members. The insignia inside the circle bearing the three 
stars (Luzon, Visayas and Mindanao) stands for patriotism as proud Filipino citizens 
outside the Philippines. The number “1999” inscribed on the lower portion inside the circle 
implies the year SPIS was established. The lighted torch and the book symbolize wisdom 
and knowledge. The two national flags of the Philippines and Saudi Arabia that overlap, 
symbolically promote peace and friendship between the two countries. The closed-curve, 
which envelops the whole logo, indicates the compatibility and competitiveness of its 
member in the global society. 

	The moss green and gold colors signify interminable academic superiority as a 
Filipino learning institution outside the Philippines. These are also the two official colors of 


	The SPIS school hymn expresses one’s loyalty, love, and pride of his/her Alma Mater. 
It describes SPIS as a learning center for excellence and a cradle of the future catalyst of 
change. When sung, the significantly fast and vibrant rhythm of the song gives an 
exuberant atmosphere. (See the copy of the hymn at the back cover of the handbook.)


	Every member of the SPIS community is a SPISian. In a true sense, a SPISian is not 
only intellectually and physically attuned to his environment but is morally upright. 

	In view of this, the Coat of Arms of a SPISian is a set of core values based on the 
school’s mission-vision. The application of these core values in thoughts, in words, and in 
deeds will distinguish a true SPISian. 

	Therefore, a true SPISian is:
a.	God-loving 
b.	Disciplined
c.	 Nationalistic
d.	Enlightened
e.	Self-Reliant
f.	Productive
g.	World-class 

1.	Student’s registration during enrollment is considered an expression of self-   
commitment to abide by all school rules and regulations.

2.	The school promotes proper behavior and decorum at all times.

3.	The school believes that the process of the integral education can be achieved 
through the full cooperation of the students who practice the ideals and values of 
integrity, sharing, austerity, humility, simplicity and commitment to become good citizens 
of one’s country and be instrumental to its progress in the future. 

4.	 As members of the Second Philippine International School in Riyadh (SPIS), we are all 
enjoined to work towards the achievement of the school’s mission-vision statement. Very 
strongly focusing on its integral education, the school shall exercise and implement its 
code of discipline based on its respect for the basic rights of every person in the school.

5.	In this Code of Discipline are practices, which shall be subject to due process. It shall 
conduct its investigation, decide and take action on practices, which are not in keeping 
with its mission-vision statement.



1.	All absentees shall present to the class adviser and to all subject teachers the absent 
slip as contained in the Student’s Handbook duly signed by their parents or authorized 
guardian. This slip will serve as their pass for admission in class. Students/Pupils without 
absent slips should get a temporary admission slip from the Guidance Office but shall 
present the official absent slip the following day for readmission.

2.	In case of prolonged absences due to illness, a medical certificate shall accompany 
excuse slip. For some other equally compelling reasons, the application of these 
regulations may be made flexible subject to the approval of the School Principal.
3.	A student/pupil who incurs absences of more than twenty percent (20%) of the 
prescribed number of classes or laboratory periods (in Science, Computer, TEPP., HELE, 
P.E., etc.) during the school year shall be automatically dropped from the class. (Section 
73, Manual of Regulations for Private Schools, 8th edition, 1992) 

4.	Students/Pupils must attend regularly to the early flag raising ceremony every 
Saturday at 7:45 A. M. and flag retreat every Wednesday at 4:50 P. M. Habitual absences 
from the flag raising ceremony for a minimum of ten (10) incidences and without any valid 
reason or justification approved by the class adviser or school authority, will disqualify 
students from the honor roll.

5.	Students/Pupils shall come to school regularly and punctually. A student is 
considered late for the first period class if he/she arrives ten (10) minutes after the official 
time of 8:00 A. M. Three (3) tardiness incidents are considered one (1) day absent.

6.	 Students/Pupils are considered cutting class after recess/lunch if they are not in the 
classroom ten (10) minutes after the start of the period. A latecomer’s admission to class 
will depend upon the validity of the reason for tardiness. If the reason is not valid, the 
subject teacher concerned will send him or her to the Guidance Counselor for disciplinary 

7.	Students/Pupils who cut class/es will not be admitted in all their classes the next day 
unless a letter signed by their parent or guardian is presented to the Guidance Counselor. 
One (1) cutting class incident is considered one (1) day absent.

8.	After three (3) incidences of unjustifiable tardiness and/or absences, parents shall be 
asked to see the class adviser.

9.	Students/Pupils who attend to class after 8:40 A. M. without prior notice are 
considered absent in the subject area.

10.	All cases of tardiness are considered unjustifiable unless a letter signed by parent or 
guardian is presented to the Guidance Counselor.

11.	In case of scheduled vacation leave of the family, the parent must fill out the Request 
for Leave form in the Principal’s Office and to be signed by the adviser and subject 
teachers. The parents or student/pupil shall inform the adviser two (2) weeks before the 
scheduled leave for the arrangement of test schedules or lessons to be taken up before or 
during the said leave. Failure to comply with this arrangement would mean that the 
student/pupil would take responsibility for the lessons missed.

12.	A student/pupil must not leave the classroom during the class hours unless he/she is 
sick and desires to be checked-up or treated in the clinic. A referral slip from the school 
clinic must be used and must be presented to the teacher with notation from the school 
nurse when he/she returns to the classes.

a.	If it is necessary for the sick student to be sent home, the school nurse will call up 
the parent and informs the adviser of the said student to be fetched. 
b.	In case of emergency, the student may leave the school campus if fetched by parent 
or guardian with the permission from the Guidance Counselor or any School Official.


	The school uniform is intended for use in school or for any duly authorized 
representation. The school uniform consists of:

1. Daily School Uniform 
	The daily school uniform is worn during the summer months of June until mid-
November and in March or as prescribed for special activities held during winter season. 
	Boys- White polo shirt with school patch and pin
		Black slacks 

	Girls- Pre-school to Grade IV
		Short sleeved white blouse with green ribbon and school pin
		Green jumper with strap arranged in v-shape in front and 
x-shape at the 	back

			        - Grade V – Grade X
				Long sleeved white blouse with green ribbon and school pin
				Green skirt at least two (2) inches length below the knee 

			Shoes and Socks for Boys and Girls
				Black leather shoes and pure white socks

		2. Winter Uniform
  	The winter uniform is worn during the cold months in mid-November until the end of 
	Pure white sweatshirt with school logo
	Green jogging pants
	Black/White or Black and White rubber shoes 

3. P. E. Uniform

	Pure white t-shirt with school logo
	Green jogging pants
	Black/White or Black and White rubber shoes

a.	Wearing of body hugging, mid-rib, tight fit or fashionable shirts and pants is strictly 
not allowed.
b.	Wearing of Black Jeans like “maong” especially loose fit or hip-hop style as daily 
school uniform for boys is also strictly not allowed.
4. Hair-cut 

Boys-	a. Barber’s cut with hairline two (2) fingers above the ears and four (4) inches 
from the collar. Hair must be kept clean and well-groomed. 

b. Piercing any part of the body like ear (for boys), nose tongue, mouth, or eyebrows with 
jewelry worn in it is strictly not allowed.  

Girls- Girl’s hair must be properly combed. If possible it should be tied up, ponytail or 
braided. Bangs must not reach the eyebrow. 


a.	Fancy haircut and hair grooming such as skinhead, undercut, dyed/colored, punk or 
hip-hop is not allowed. Girls should not use excessive hair accessories like clips/pins/
bands of different colors. The school’s official colors (green and gold) must be followed. 
Black or White color for accessories is allowed.

b. Borrowing/Lending of uniforms, shoes, t-shirts, among others, is not allowed.

c.	Wearing of luxurious jewelry is not allowed.

d.	 Putting on heavy make-up in the eyeliner, heavy blush-on or pressed powder on 
cheeks, and heavy lipstick is not allowed. A long nail with fancy manicure is not allowed 
too. However, Using lip-gloss is allowed.

e.	Inspection of all the above rules will be done every Saturday.
C.      School ID Card

ID card is worn throughout the school year while inside the school premises as part of the 
school uniform. In case of loss, students shall secure a new ID card from the Registrar’s 

Any student/pupil who will violate any of those above rules will be subjected for 
disciplinary actions as stipulated in the “List of Offenses and Disciplinary Measures”. (Refer 
to Section VIII of this Manual)


1. Students/Pupils should keep the school buildings, classrooms, and school campus neat 
and clean. Bins are positioned in all buildings, classrooms, and around the campus for 
proper disposal of garbage/trash. 

2. Desks, tables, chairs, and other classroom facilities are likewise kept clean and free 
from written words and signs.

3. Destroying school properties is a punishable act. Students are required to replace 
school properties that they damaged. Any destroyed school properties should be reported 
to the Administrative Officer by the class adviser or by the class officer.

4. Students/Pupils must have everything they need before coming to school to avoid 
borrowing things from one another. Entering other classes during class hours for the 
purpose of borrowing things or giving something is strictly not allowed.

5. Students should always keep the classroom clean and orderly. Blackboards and other 
instructional materials are to be used exclusively for classroom instruction. Announcement 
may be posted in the class bulletin board only.  

6. Saving water and electricity must be strictly observed. Turn off lights and air-
conditioning units when not in use. Water faucets in comfort rooms and in laboratories 
should be properly turned off.

7.  Order and silence must be observed around the school premises especially along the 
hallways, corridors, and library during class hours, break time (recess/lunch), school 
programs and other special activities.

8. In observance of the customs and traditions of Saudi Arabia and as per instruction by 
the Ministry of Education, mixed grouping (boys and girls) among high school students is 
not allowed except during school programs or special class activities. The use of 
designated entrance/exit gates, classrooms, laboratories, bathrooms, canteen, and other 
facilities for boys and girls must be strictly observed. 

9. Materials such as mobile phones, pornographic magazines, CD’s, magazines and pocket 
books, toys, cassette, radio, VHS tapes, play cards, dolls/stuffed toys, Walkman/mini CD 
player, and other things that are not related to the lessons and are not required by the 
teacher are prohibited in school. The school authorities concerned will confiscate these. 
Confiscated items will be duly recorded in the Item Confiscation Slip available in the 
Guidance Office. 

10. Birthday and similar celebration in the school may be done only with the approval of 
the School Principal upon the recommendation of the Assistant Principal. Request Slip that 
is available at the Assistant Principal’s Office should be filled up for this purpose. All 
conditions stated in the Request Slip should be followed.

11. Student/Pupil who needs tutorial upon the recommendation of the adviser or subject 
teacher should inform the School Principal or Assistant Principal for approval. Tutoring is 
subject to the Administration’s supervision and control.

12. Students/Pupils should not go beyond the “RESTRICTED PLACES” around the school. 
Three (3) time offenders shall be dealt accordingly.

13. Students/Pupils during dismissal time should wait for their parents or guardian at the 
designated waiting area (for boys and girls) to be fetched. The parent or guardian should 
only stay at the waiting area to fetch their child/ren. The Fetcher’s ID card issued by the 
school should be presented to the guard on duty upon fetching; otherwise, the parents or 
guardians will not be allowed to take their child/ren. Likewise, parents or guardians 
without any official business or scheduled appointment with any of the school personnel 
are not allowed to stay or loiter around the school. They should secure a written approval 
from the School Principal a day or days prior to the desired schedule of appointment. 

14. Visitor of the school with official business to transact must see the guard on duty to 
register. A valid ID card (company ID, iqama, passport, ATM/credit card) must be 
surrendered to the guard who in turn will issue a Visitor’s ID pass. The ID pass will be 
worn while inside the school and shall be returned to the guard upon leaving. 


 As God-loving and enlightened SPIS students/pupils, the following behavioral standards 
must be observed at all times around the school campus.

1.	Students/Pupils should manifest respect, courtesy and politeness, every time they 
encounter any school officials, teachers, staff and visitors. 

2.	Students/Pupils should stand whenever a teacher, a visitor, or a school official 
enters/leaves the classroom. Likewise, they should knock the door first when entering 
classrooms and offices.

3.	Silence should be observed during classes. While waiting for the teacher, students/
pupils should only sit down, review the lessons or read books silently. They should avoid 
talking and making noise so as not to disturb other classes. Repeated disturbance during 
classes will be considered a serious misbehavior and is subject for disciplinary actions. 

4.	When called upon to recite, a student/pupil should rise promptly and answer audibly. 
When admonished for any mistake, he/she should accept humbly any corrections.

5.	In the realization of the school’s mission-vision, the students/pupils should practice 
willingly and wholeheartedly the core values and moral standards listed in the SPIS Coat of 
Arms at all times.


Any violation and or disobedience to all the aforementioned Coat of Arms of a SPISian, 
Code of Discipline for Students, and School Rules and Regulations found in sections V, VI, 
and VII respectively of this Handbook is considered a Minor Offense.

In addition to the existing rules and regulations the following are also considered minor 


1.	Incomplete prescribed uniform, improper haircut (boys) and wearing
earrings (boys).

2.	Use of profane, foul and offensive language.

3.	Bringing unnecessary and unauthorized materials to school.
4.	Malicious name-calling, inciting fights, bullying acts, misbehavior.

5.	Habitual tardiness

6.	Abusive use of school property – e.g. leaving faucets open, opened lights and A/C 
unit unturned off after using, improper use of comfort room etc.

7.	Littering or making the school grounds and classrooms dirty.

8.	Habitual absences and /or cutting classes.  
9.	Unauthorized entry into faculty rooms and school offices.
10.	Distracting, interrupting classes and performances.

11.	Unauthorized use of school properties.

12.	Trespassing and /or unauthorized entry to prohibited places. I.e. Prep, 
College Buildings, green fence and likes as announced.


1.	Any form or act of vandalism.

2.	Cigarette smoking – including possession of such while inside the school

3.	Cheating in any form.

4.	Truancy

5.	Tampering documents, forging signature of parents, teachers and committing any 
act similar to misrepresentation or misdeclaration.

6.	Organizing / joining unauthorized group or associations in the school. I.e. 
fraternities and /or sororities.

7.	Instigating activities, which led to disruption and stoppage of classes.

8.	Unauthorized stay to all RESTRICTED AREAS identified by different departments of the 

9.	Unintentional infliction of physical harm (depends on the harm inflicted. The school’s 
D.O. must decide if it will fall to Major or Critical Offense).

10.	 Destroying school property (the gravity of the offense will depend on the 
destructible thing).


 1.   Immediate THREAT to fellow students and school personnel

2.	Extortion of any form.

3.	Unauthorized use of the name of the school to solicit funds, donations 
and other personal favors.
4.	Bullying, instigating and /or engaging in a fight / incident which could lead 
to serious injury.

5.	Engaging in malicious, immodest acts, intimate public exhibition and or 
display of affection. I.e. kissing, necking, petting etc.

6.	Possession of pornographic materials and or indecent pictures, magazines,
diskette containing such, VCD and etc.

7.	Stealing personal property belonging to individual and to school.

8.	Illegal possession and or use of prohibited drugs and intoxicating beverages.

9.	Illegal possession of deadly weapons and explosives.

10.	Insubordination, disobedience, discourtesy, and disrespect to any member of the 



1.	First time

- Written warning

2.	Second time 

- Parental appointment / Recommended for counseling at the Guidance Office.

		3.   Third time

			- Community Service (No. of days to be determined by the School’s D.O.)

		4.  Fourth time

- Fourth time offenders may be suspended from attending classes for one (1) to two (2) 
days depending on the gravity of the offense and to be decided by the School’s Discipline 

- He/She is not allowed to join any school activity, not entitled to any make up missed 
lessons and examinations during the suspension period.

- He/She will get a failing mark of 70 in conduct for the quarter and that will lead to his/
her disqualification from the honor roll.


		1.  First time

			- Parental appointment / Final written warning / Highly recommended for 
			   counseling at the Guidance Office and One (1) day Community Service.

		2.  Second time

- Two (2) to three (3) days Community Service or Suspension to be determined
   by the School’s Discipline Officer.


1.	First time

- Immediate conference with parents (The Discipline Officer must decide 
   Whether or not to elevate the case to the School’s Discipline Committee)

- Three (3) to five (5) days Community Service or Suspension without any  
  make up on missed academic and non-academic tasks, and final warning
  for expulsion.

2.  Second time

			- Conference with the School’s Discipline Committee, parents, eye 
			   and others associated with the incident being reviewed.

			- The committee must take measures and sanctions to such, must be 
limited to a 
			   week Suspension, no make up on missed tasks and not more than 


1. School Principal – Act as the Committee Chair, convenes, confers and has one (1)  
    vote privilege and another vote in case of an abstain of a member and or tie. The 
    Chair may comment and or recommend.

2. Administrative Officer – Act as Vice-Chair, Stands on behalf and or in the  
     incapacity of the Chair, may convene, confer and has one (1) vote privilege.

3. Guidance Counselor – Act as member-Secretary of the Discipline Committee may
    Comment, suggest and has one (1) vote privilege.

4. High School Assistant Principal – Member, may comment, suggest and has one (1)
    vote privilege.

5. Elementary Assistant Principal – Member, may comment, suggest and has one (1)
    vote privilege.

6. Discipline Officer – Act as Executive Officer of the Discipline Committee, may 
    comment, suggest, has one (1) vote privilege and execute the decision of the 
    committee en banc.


1.	Merits
•	Any member of the faculty or personnel of SPIS may recommend that a pupil/ student 
be given merit/s because of good behavior or outstanding deeds such as:

1.	complete attendance for the quarter/ year
2.	wearing complete uniform for the quarter/ year
3.	being extra helpful to the teachers and classmates
4.	helping the students in times of need, like bringing to the clinic a classmate or friend 
who has injured 
5.	returning lost and found articles
6.	showing concern about the cleanliness and beautification of the school by observing 
regulations on cleanliness and zero waste management
7.	bringing honors to the school

•	A merit slip shall be issued to properly document any recommendation for merits.
•	Merits may be used to offset demerits received.

2.	Demerits
•	The maximum number of demerits a pupil/ student may have during the school year 
is ten (10). At this point, the pupil is placed on disciplinary probation and he is given a 
grade of 75 or lower.
Regardless of the final grade in conduct, the pupil/ student is denied admission on the 
following school year.
•	A conduct slip, accomplished in duplicate, is submitted to the guidance office for the 
approval of the recommended demerit. It is also the basis for calling the parents to a 
•	The pupil/ student’s conduct profile is kept and consistently updated for 
documentation. Advisers must submit the conduct profile to the guidance office at the end 
of the school year.
•	It is important that parents are kept aware of the merits or demerits incurred by their 
child. The preliminary evaluation is issued before the quarterly examinations usually 
reflect the merits earned and demerits accumulated by each pupil/ student every quarter.
•	Other forms of disciplinary measures may also be imposed together with the demerit 
depending on the gravity of the offense.



1.	In line with the policy of providing a fair grading system, the 25% measure of
student, achievement is hereby adopted in lieu of the existing percentage weight of 40% - 
60% for periodic test and other measures of performance, respectively. The weight of the 
final examination for each quarterly grading period shall be twenty–five (25) percent. The 
remaining (75) percent will be used for the other measure of achievement such as quizzes, 
recitation, unit/long test, homework, project and others.

2.	There shall be four grading periods using the cumulative method. This means 
that the final grades for second to the fourth grading periods are computed such that the 
previous grade shall be given a weight of 30% and the tentative grade shall be 70% of the 
grade for the period.

3.	The numerical system of grading shall be used and grades shall be expressed in
multiples of one.

4.	The passing grade in any subject shall be 75%. The lowest grade that can be
given to a student after the transmutation of performance shall be (70) percent.

5.   Promotion shall be by subject and number of units. In this case, a student
who failed in two units or less is promoted to the next year level. On the other hand, a 
student who fails in more than 2 units is retained in the year level. Under this 
circumstance, the student will only be required to repeat the subjects that he/she failed 
and should be given advanced subjects in the next curriculum level.

     6.   The grade in each subject area will be based on certain measure of achievement
  weighted accordingly as follows:

Revised System of Rating and Reporting
Student Performance (High School Department) –As per DepEd Order # 37 s.2003
Measure of Achievement	Filipino	English	Araling Panlipunan
CS-PST	Values	Math	Science & Tech.	T.H.E.
Periodical Test	25%	25%	25%	25%	25%	20%	25%	25%
Quizzes	25%		10%	20%	25%	20%	15%	10%
Long Test						25%		
Homework/ Assignments			15%			15%	10%	
Participation/ Recitation			30%	15%	40%	20%	15%	20%
Projects		15%	20%				10%	20%
Attendance/ Attitude								
Practicum or Performance	15%	30%		30%				25%
Laboratory Work							25%	
Involvement or Interaction	35%	30%					
Behavior				10%	10%			
Total	100%	100%	100%	100%	100%	100%
	100%	100%


       In the implementation of the Basic Education Curriculum (BEC), the existing guidelines 
provided in DepED Order no. 39 s. 2004 re: Guidelines for Rating Elementary School pupils 
per DepEd Order No. 33, s 2004 will still be enforced in rating each core subject (English, 
Science and Health, Mathematics and Filipino).The following procedures shall be followed 
for periodical/quarterly rating per subject area;

		25% for periodical/quarterly examination
		75% for other measures of achievement



   Enclosure to DepED Order No.39, s. 2004, details the distribution of weights specifically 
on Class Interaction/Participation to complete the 100% rating. 
	Engl. &
Fil.	Science & Health	Math	Makabayan	MAKABAYAN IV-VI
Periodical Test	25%	25%	25%	25%	25%	25%	25%	25%	25%
Quizzes/Unit Test	15%	15%	15%	15%	15%	15%	15%	15%	15%
Class Interactions/ Participations	20%	20%	25%	25%	30%	15%
	15%	15%	15%
Assignments	5%	5%	5%	5%	5%	5%	5%	5%	5%
Projects	10%	10%	15%	15%	10%	25%	10%	20%	10%
In- Formal &
Formal Themes	10%								
Experiments		15%							
Other Performances Outputs	15%	10%	15%	15%	15%	15%	
Classroom	Musical Activities						
	Art Activities								20%	
	Sports/dances and others
Cultural Activities
Literary Activities
Math Activities									30%
TOTAL	100%	100%	100%	100%	100%	100%
	100%	100%	100%

           		*These subject areas in the New Basic Education Curriculum, are integrated 
as one 
subject, called Makabayan. The average rating of the three (3) learning areas will be the   
grade for Makabayan. Therefore, there shall be one (1) grade for this subject.
	**These subject areas are integrated as one subject.( MSEP or Musika, Sining and 
Edukasyong Pagpapalakas ng Katawan).

1.	Computation of Pupil’s rating

a.	To obtain the rating for the learning area in a grading period, get the average of all 
ratings entered in the class record under each measure of achievement. Multiply the result 
by the corresponding weight.

b.	The Final Grade shall be determined by averaging the marks for the four quarters.


1st Grading			=	84
		2nd Grading	 		=	86
		3rd Grading	 		=	88
 		4th Grading	 		=	91
						Final Grade   87.25
c.	To arrive at the General Average of the pupil, add all the ratings recorded in the 
Progress Report Card under the final ratings column. Divide the sum by the number of 
learning areas in the grade level.

                        Learning areas 			Final rating
				English				  89
				Mathematics				  86
				Science & Health			  88
				Filipino				  90
Makabayan				  90
				  (Sibika at Kultura/HKS			  
				  MSEPP	, EPP)			  
						               Gen. Ave.      88.6

The General Average to be entered in the progress Report Card of the pupil is 88.6


	Specific indicator shall be used in observing pupils behavior. The class adviser and 
other teacher handling the class give the rating for behavior observations.

		Example for Pupil A:

       Traits	     Teacher
          1	      Teacher
           2	      Teacher
           3	      Teacher
           4	  AVERAGE
1. Honesty	         85	          85	          80	          90	         85
2. Courtesy	         80	          80	          85	          85	         83
3. Helpfulness and 
   Cooperation	         90	          90	          85	          85	         88

	The average numerical rating for each trait shown will be converted to letter grade – 
e.g. 85 for Honesty is equivalent to C for purpose for filling up the portion on traits in the 
Report Card.

		Non-Numerical Rating				Numerical Equivalent

			A – Outstanding					95-100
			B – Very Good					89-94
			C – Good						83-88
			D – Fair						76-82
			E – Poor						 71-75

Quality of Inputs

Attitude Manifested

Task Performance	Knowledge shared is
Accurate but limited

Participates voluntarily,
Actively, enthusiastically
In activities with 
For the feelings/opinions of 

Perform tasks (as leader/
Member) without errors
	Knowledge shared is
Somewhat accurate
And limited

Participates voluntarily
Actively, enthusiastically
in activities with little 
consideration for the 
feelings/opinions of 

Performance tasks (as 
Leader/member) with
Some errors	Knowledge shared is
Inaccurate and limited

Participates somewhat
Actively and 
Enthusiastically with little 
Consideration for the
Opinions of others

Performance task (as leader/
Member) with some 
Errors	Attempted to share

Participates hesitantly
With no enthusiasm,
And with little 
Consideration for 
The feelings/opinions
Of others

Performance tasks (as
Leader/member) with
Many errors	Attempted to share

Participates only
When compelled 
To do so

Attempted to 
Perform task


       5 pts.	

Of concept	
5 correct answer
Within the time
4 correct answer
Within the limit

5 correct answer
Beyond the time
3-4 correct answer
Within the time limit

3-4 correct answer
Beyond the time limit	
0-1 correct answer
Within the time limit

1-2 correct answer
Beyond the time limit	

No correct answer
Beyond the time limit

All members of the 
Group participated
4 out of the 5
Members of the
Group participated
3 out of the 5
Members of the 
Group participated
2 out of the 5
Members of the
Group participated
Only the leader
Participated the task


A.	Content

	5 = 81 – 100% of the task required is correctly answered with supporting evidence/
	4 = 61 – 81% of the task required is correctly answered with supporting evidence/
	3 = 41 – 60% of the task required is correctly answered with supporting evidence/
	2 = 21 – 40% of the task required is correctly answered with supporting evidence/
	1 = 1 – 20% of the task required is correctly answered with supporting evidence/
	0 = no correct answer or no task was accomplished.

B. 	Organization

	5 = Answer / ideas are clearly stated and in logical sequence
	4 = Answer / ideas are clearly stated by with not more than 25% errors in sequencing
3 = Up to 75% of the answer / ideas are clearly stated and with not more than 50% errors 
in sequencing
2 = up to 50% of the answer / ideas are clearly stated and with not more than 75% errors 
in sequencing
1 = Less than 50% of the answers/ideas are clearly stated and with major errors in 
0 = No answer at all

C.	Source of information (Optional)

	5 = with 9 – 10 sources of information
	4 = with 7 – 8 sources of information
	3 = with 5 – 6 sources of information
	2 = with 3 – 4 sources of information
	1 = with 1 – 2	sources of information
	0 = none at all

In giving due recognition to students/pupils who have shown exemplary performance in 
their schoolwork, the following guidelines shall be followed.

The school shall award the distinctions First Honors or Valedictorian, Second Honors or 
Salutatorian, First Honorable Mention etc., to any deserving graduating honor students. 
The number of students to be declared honorable mention is equivalent to 1% of the 
graduating students/pupils.


To qualify for honors, candidates should be able to meet the following criteria:

1. 	A candidate for graduation with honors should have taken the last two grades or 
curriculum years of program in the school where he/she is to graduate, completed the 
entire program or course within the prescribed number of years, obtained a grade not 
lower than eighty-five percent (85%) in any subject and actively involve in Co-Curricular 

2.	The following factors and corresponding relative weights towards the evaluation of 
appropriate graduation honors, such as Class Valedictorian and Class Salutatorian or any 
other class distinctive academic honors should be considered:
                      Quality			                   Weights

Academic Excellence/Scholarship …… …...……	7                      

Co-Curricullar Activities………………………...	3
Total	10

3.	The rating in Academic Excellence/Scholarship shall be based on the average-rating 
of the general averages for the last two (2) grades or years of the program multiplied by 
the assigned weight of 7. The pupil or student with the highest average rating shall be 
considered First in the consequent ranking.
4. 	The ranking in Co-Curricular Activities shall be based on performance and degree of 
involvement of the pupils or students in activities authorized by the school during the last 
two grades or years of the course multiplied by the assigned weight of 3.

5.	In determining the final rank of each candidate, the weighted ranks for all candidates 
are obtained and ranking is done again.( Manual Regulations for Phil. Schools Abroad, 
1997 )

B.	Non-Graduating Student/Pupil 
1.	The candidate for honors should have completed the whole school year in the school.
2.	Should have no grade below 85% in all subjects. Should have a   quality attendance 
with no frequent tardiness.
3.	Academic Standing shall be based only on the general average of the students from 
Grades 1-4 and 1st Year and 2nd Year only.
C.	Special Awards 
			(Graduating and Non-Graduating)
Academic Awards

1.	Special Academic Award
           		 A pupil/student who qualifies for honors but lacks residency as explicitly 
stated in the guidelines shall be given a special academic distinction.

2.	Special Award in Different learning Areas
2.1. English			2.4. Science
2.2. Filipino			2.5. MAKABAYAN
2.3 Mathematics

- To recognize excellence in the different learning areas the 7-2-1 point scheme shall be 
followed, that is, final grade in that subject shall be given 7 points, co-curricular activities 
shall be given 2 points and the rating for Good Moral Conduct shall be given 1 point.
			Computation for Academic Excellence
	Rank the candidates according to their final rating per learning area; and 
	multiply them by 7 points.

	Computation for Co-Curricular Activities
	Get the composite rank(sum of all the ranks given by the raters) of each
	candidate; Rank the candidates from the lowest to the highest sum; and 
	multiply the final rank by the weight of 2.

	Computation for Conduct Grades
	All subject teachers will give grades based on the behavioral checklist; Get
	the average of the conduct grade of each candidate. Rank the candidate
	from the lowest to the highest and multiply the final rank by the weight of 1.

            For Final Ranks
	Add the weight ranks of the students; and rank the sum from the lowest to the
           Note: Ranking of the students shall include the TOP TEN before trimming down
	to Five.

	Most Outstanding Club Member/s
	Students who made an outstanding performance in their respective club will be 
	given due recognition at the end of academic year. The academic and
 recreational clubs will have one student who will be chosen as the most 
outstanding member as assessed by the club moderator. The academic clubs 
include: Com Arts (Filipino and English), Math, Computer, and Science. The       Recreation 
clubs include: Performing Arts, Glee, Visual Art, Sports, and Techno.

Criteria on the Selection of special Awards per Learning area
	(For Graduating and Non-Graduating)

1.	Involvements
a. Membership in school organization
b. Participation in school programs and activities
c. Participation in community activities endorse by the school

          2.    Achievements
                                                a. Award/Recognition in inter-school academic and non-
academic competitions
                                                b. Award/Recognition in different school academic & non-
academic competitions
                                                c. Award/Recognition in different community activities 
endorsed by the school

                                   Components of Co-curricular involvements/Achievements per 
learning Area 

1.	English and Filipino
a.	Literary or Public Speaking Seminar-Workshop participant/resource person or 
Contest finalist or winner (e.g. Debate, Declamation, Oratorical, etc.)
b.	Writing Workshop participant/ resource person or contest finalist or winner
c.	Passer(of these learning areas) in any accredited entrance or qualifying exams
d.	Active involvement in any activity or organization related to these learning areas (e.g. 
Insights staff or contributor, Gavel and Communication Arts clubs, Class Officer, SGC 
Officer, Peer Facilitator, performer in a special school stage play or presentation, master of 
ceremonies during programs, assist the teacher during school activities, actively serve as 
ventriloquist in the library, student-teacher of these learning areas, etc.

a.	Participant or resource person in seminar-workshops related to these learning areas
b.	Finalist or winner in academic or non-academic contests (e.g. quiz bee, project-
making, exhibit, post/ slogan making, invention, Insights contributor of article/s related 
to these learning areas, etc.)
c.	Passer (of these learning areas) in any accredited entrance or qualifying exams
d.	Active involvement in any activity or organization related to these learning areas (e.g. 
active member of Math or Science club, Class Officer, SGC Officer, Peer Facilitator, 
performer in a special school presentation, assist the teacher during school activities, 
student- teacher of these learning areas, etc.

3.	Makabayan (Sibika/Hekasi/Araling Panlipunan, MAPEH/MSEP, EPP/TLE & Computer)
a.	Participant or resource person in seminar-workshops related to these learning areas
b.	Finalist or winner in academic and non-academic contests (e.g. quiz bee, drawing, 
poster/slogan making, debate, project making, singing, dancing, sports, beauty, fashion 
show, INSIGHTS contributor of article/s related to these learning areas, etc.)
c.	Active involvement in any activity or organization related to these learning areas (e.g. 
Class Officer, SGC Officer, CAT, Techno/Computer/Performing/Glee/Visual Art clubs, 
Cheering squad, Varsity basketball or volleyball, performer in a special school 
presentation, assist the teacher during school activities, student-teacher of these learning 
areas, etc.)
Non – Academic Awards

1.	SPIS Leadership Awards
2.	Deportment Award
3.	Athlete of the year
4.	Artist of the year
5.	Service Award.


		This is given to graduating students/pupils in the High School and Elementary 
departments who have completed the four (4) consecutive curriculum years in high school; 
and six (6) consecutive curriculum years in the elementary.   


		1.	All incoming students/pupils (preparatory, elementary or high school) are 
			required to take the Entrance Examinations. Nursery and Kinder applicants 
			interviewed to obtain information on the applicant’s basic knowledge, 
			abilities to self-expression.

2. 	The accomplished registration form and other requirements must be submitted to 
the Registrar’s Office before the scheduled interview/entrance examination.

		3. 	Parents shall be informed of the schedule of all the entrance examinations 
			shall be issued permit upon payment of the entrance examination fee.

	B.	AGE: (as of June of the school year)
			Nursery	-	Three (3) years old
			Kinder		-	Four (4) years old
			Preparatory	-	Five (5) years old
			Grade One	-	Six (6) years old

			To be submitted by New Students and Transferees

				1.	 Original copy of Report Card (form 137)
				2.	 Honorable Dismissal
3.	Certificate of Good Moral Conduct -
for Grade II to High School
				4.	Photocopy of Child’s Passport, Birth Certificate
						and Parents’ Iqama
	5.	2  copies - 1’x1’ Picture 
6.	Transcript of Records – optional

To be submitted by the Old Students/Pupils

	1.	Original copy of Report Card
	2.	2 copies -1’x1’ Picture
	3. 	Accomplished enrollment form


			Once a student/pupil registered in a school, it is understood that he is 
			for the entire school year for the Pre-elementary, Elementary, or Secondary 

			A student/pupil who opts to transfer or otherwise withdraws in writing, 
			two weeks after the beginning of classes and who has already paid the 
			tuition and other school fees in full or for any length longer than one (1) 
			shall be charged:
				1.	ten percent (10%) of the total amount due 
for term (school year)if withdrawal is done 
within the first week of classes;
	2.	twenty percent (20%) if within the 
second week of classes;
				3.	thirty percent (30%) if within the third 
					week of classes; and
				4. 	fifty percent (50%) if within a month after
					the opening of classes regardless of
					whether or not he/she has actually attended classes.
				5.	Miscellaneous fees is non refundable
		(Ref. Manual of Regulations for Philippine School Abroad 8th Edition, 1992)

			1.	The mode of payment of tuition fees can be cash, 
quarterly, or monthly.
3.	Monthly installment is due first week of the month.
4.	All unpaid accounts should be settled one (1) week 
before examination day.

		SPIS aims at raising the quality of the Filipino learners and empowering them for 
	lifelong learning by providing them  well-balanced academic and co-curricular school
	programs and activities.

		The total development of students/pupils should not be confined within the 
walls of the classroom. They should be exposed to various activities outside and 
inside the school premises. Involvement in various co-curricular activities is a 
good opportunity for them to discover, develop, and enhance their special qualities,
abilities, and interests in the field of sports, visual and performing arts, among others.

The following are the different school clubs:
1. Academic Clubs
			a. Communication Arts Club (English and Filipino)
			b. Math & Science Club
			c. Gavel Club ( a Toastmasters’ International affiliated club)
			d. Computer Club
			e. Techno Club
		2. Recreational Clubs
			a. Performing Arts (Theater & Dance) Club
			b. Visual Art Club
			c. Glee Club
			d.  Sports Club
		3. Community Service Clubs
			a. Boy and KAB Scouts
			b. Star and Girl Scouts

		To train the students/pupils to act properly in the company of others on various 
		occasions and to make use of their leisure hours profitably, the following school 
		activities are being undertaken:
			1.	School cultural programs and stage plays;
			2.	Convocation and Assemblies
			3.	Inter-school academic, cultural, and sports competitions
5.	Academic and Literary Contests
6.	Seminars/Workshops
7.	Exhibits/Symposia
They will be able to make increasingly self-directed, prepare them for active life and 
ultimately teach them social cooperation. 


The Student Governing Council (SGC) is the school’s official supreme student body.  This 
serves as an avenue for students to develop their leadership potentials and to exercise 
their basic constitutional rights. It is also aimed that through this activity students are 
trained to become useful, responsible and socially aware future members of the society.

	“The INSIGHTS”, which is the official newsletter of SPIS is published bianually to 
	serve as a medium of the student’s thoughts and literacy efforts. It also serves as a 
	training ground to students who intend to make journalism as their lifetime career.

		All parents and/or guardians of students/pupils enrolled in SPIS automatically 
		members of the association. It is organized to promote closer and harmonious 
		relationship between the school administration and parent through mutual 
		and cooperation in carrying out of the school’s vision-mission. As members, the 
		parents and guardians are enjoined to participate in all its programs, projects 
		activities. As a school organization, the regulation of its establishment and 
		is directly under the supervision of the Chairman of the School Governing Board 
contained in DECS Order No. 67, series 1998.


	Part of the school program is a series of educational field trips and guided tours for 
	students and pupils aimed primarily to gain practical knowledge, which would 
	supplement what they learned from the classroom. This would further enrich their 
	knowledge and experiences outside and inside the school premises.

	Any class or group undertakings should  be cleared and approved by the School 
Administration. The school is not responsible for activities not officially approved by the 

		All activities authorized by the school, which are held beyond school hours and 
		the school premises require Parental Consent. The school will send a circular 
letter or
		memorandum with attached reply slip regarding such activities. Reply slips are 
		to be submitted to school authorities concerned or to class adviser.


		The Parent-Teacher Conference as well as the Distribution of Report Card is 
		held every quarter . These activities serve as effective venues in addressing the 
		of the individual pupil/student. Attendance to these is obligatory. Likewise, 
		School Principal and other school authorities concerned as scheduled, meet the 
		guardians for consultation on important matters regarding more effective ways 
		means to secure mutual cooperation between parents and teachers. 


	This is to certify that the undersigned student/pupil and parent/guardian, hereby 
subscribe and 
agree to abide with the school policies, rules and regulations embodied in the Students 
Handbook of the Second Philippine International School, more particularly:

1.	The Code of Conduct of the maintenance of responsible discipline and deportment 
	the benefit, protection, safety and security of the members of the school community;
2.	The Academic Standards required for the development and enhancement of the 
potential, skill, talent and interest of the students/pupils; and
3.	The moral and spiritual formations for the refinement and strengthening of the 

	We both further agree to cooperate during the SPIS-PTCA meetings and assemblies in 
	mission to actively contribute, participate and share closer  integration with the 
school for the 
	advancement of the mutual, educational interest, welfare and benefit of the pupils, 
	parents and school authorities.


	________________________				___________________________
	Student’s/Pupil’s Signature 				Parent’s/Guardian’s Signature

	________________________				Address:
       Date						____________________________
Tel. No. (Res.) _______________




									Date: _______________________ 

My child, ____________________________________ of (Grade & Section) ____________________ 

has been absent for ________________ days from __________________ to ___________________ 

because ___________________________________________________________________________ 

Doctor’s certificate 	       YES	  NO

_________________________________			__________________________________ 
    Guidance Counselor/Principal 					Parent’s/Guardian’s Signature

Date: _______________________ 

My child, ____________________________________ of (Grade & Section) ____________________ 

has been absent for ________________ days from __________________ to ___________________ 

because ___________________________________________________________________________ 

Doctor’s certificate 	       YES	  NO

_________________________________			__________________________________ 
    Guidance Counselor/Principal 					Parent’s/Guardian’s Signature

Date: _______________________ 

My child, ____________________________________ of (Grade & Section) ____________________ 

has been absent for ________________ days from __________________ to ___________________ 

because ___________________________________________________________________________ 

Doctor’s certificate 	       YES	  NO

_________________________________			__________________________________ 
    Guidance Counselor/Principal 					Parent’s/Guardian’s Signature


Tardiness Slip

Student’s/Pupil’s Name _______________________________________________________________ 

Grade & Section ____________________________________________________________________ 

Late in (Subject/s) ______________________________ Date and Time of Arrival _______________ 

								            Parent’s/Guardian’s Signature

Tardiness Slip

Student’s/Pupil’s Name _______________________________________________________________ 

Grade & Section ____________________________________________________________________ 

Late in (Subject/s) ______________________________ Date and Time of Arrival _______________ 

								            Parent’s/Guardian’s Signature