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Student's HandBook

TABLE OF CONTENTS I. Introduction …………………………………………………………… II. Vision Statement of the School …………………………………… III. School Logo …………………………………………………………… IV. School Hymn …………………………………………………………… V. Coat of Arms of a SPISian …………………………………………… VI. Code of Discipline for Students …………………………………… VII. School Rules and Regulations …………………………………… a. Attendance and Punctuality …………………………… b. School Uniform …………………………………………… 1. Daily School Uniform …………………………… 2. Winter Uniform …………………………………… 3. P. E. Uniform …………………………………… 4. Hair-cut …………………………………………… c. School ID Card …………………………………………… d. School Property, Cleanliness and Orderliness …………… e. Students Behavior and Decorum …………………………… VIII. LIST OF OFFENSES AND DISCIPLINARY MEASURES …… a. Minor Offenses …………………………………………… b. Major Offenses …………………………………………… c. Critical Offenses …………………………………… d. Disciplinary Measures …………………………………… e. Committee on Discipline IX. Merit – Demerit System …………………………………………… X. Guidelines on the Revised System of Rating and Reporting Student Performance …………………………………………………………… a. Secondary Level …………………………………………… b. Pre-School and Elementary Levels …………………… 1. Computation of Pupil’s Rating …………………… 2. Recitations, Homeworks, Projects, and other Performance Outputs …………………………………………… 3. Behavior Observation in Rating Pupil’s Conduct………. XI. Guidelines on the Selection of Honor Students …………………………… a. Graduating Student/Pupil …………………………………… b. Non-Graduating Student/Pupil …………………………………… c. Special Awards …………………………………………………… XII. Admission Requirements …………………………………………………… a. General Guidelines …………………………………………… b. Age Requirements …………………………………………… c. Credentials …………………………………………………… XIII. Accounting Policies …………………………………………………………… a. Refund of Fees …………………………………………………… b. Payment of Accounts …………………………………………… XIV. School Programs and Activities …………………………………………… XV. Enrollment Agreement …………………………………………………… XVI. Assignment/Reminder/Diary Section …………………………………… XVII. Excuse Slips …………………………………………………………………… XVIII. Tardiness Slips …………………………………………………………… XIX. Record of Offenses Section …………………………………………………… XX. Parent’s and Teacher’s Correspondence Section …………………………… XXI. Merit-Demerit Slip ………………………………………. DEAR PARENTS/GUARDIAN: The mission to educate your children is considered both a task and a responsibility. We, in the school community are determined to make this calling a reality. It is in this light that we are presenting to you this handbook for your information, guidance and compliance. The success of our mission depends on your cooperation as our partners in this mission. Section 74. “Authority to Maintain School Discipline” of the Manual of Regulations for Private Schools states; “The school shall maintain good discipline inside the school campus as well as outside the school premises when pupils or students are engaged in activities authorized by the school.” It likewise says that “Parents are considered members of the school community, and the Supreme Court has ruled that the right to establish and enforce reasonable rules and regulations extends as well as to parents as they are under a social and moral obligation individually and collectively to assist and cooperate with the schools.” Parents and guardians are therefore duty-bound to help the school carry out its program on discipline. Let us be one in our goal for the sake of our precious possession-your children. Thank you for your continued support and generous collaboration. SPIS Administration, Faculty and Staff SECOND PHILIPPINE INTERNATIONAL SCHOOL Riyadh, Kingdom of Saudi Arabia STUDENT’S HANDBOOK I. INTRODUCTION Every pupil/student of SPIS should abide by the policies, rules and regulations as provided by this handbook. It is the goal of the school to attain its mission and vision through the cooperation and full support of the pupils/students themselves with the proper supervision of the teachers and parents. This will pave the way in the pursuit of knowledge to become world-class individuals that we are aiming for. II. VISION STATEMENT OF THE SCHOOL A. SPIS VISION: SPIS as an institution of learning provides better quality education for the dependents of all expatriates in Riyadh giving more priority to Filipino children. It envisions to make every learner a disciplined, God-loving, nationalistic, enlightened, self-reliant and productive citizen that can be of value in the global community and to the society where he belongs when he goes back home to the Philippines. Thus, SPIS thrust is “QUALITY EDUCATION FOR A WORLD-CLASS GENERATION”. B. LEARNER’S VISION The SPIS school learner is a well-rounded individual who actualizes the school’s thrust. He is imbued with desirable values such as; discipline, love of God, nationalism, enlightened, self-reliance, productivity and global competitiveness. An SPIS learner in this fast-changing world is self-directed, highly motivated and adept in using technology. C. TEACHER’S VISION The SPIS teacher is God-loving and values advocate; versatile in adapting to any type of learning milieu; empowered to make instructional decisions; proud of his/her profession; and takes upon himself/herself the responsibility to develop professionally. D. MANAGEMENT’S VISION The SPIS management is vision-led, innovative, participatory, technology-oriented, directed towards instructional excellence, and protects the rights and welfare of the teachers and the learners. E. CURRICULUM’S VISION The SPIS curriculum is self-renewing and responsive to the needs of/and provides opportunities to all types of learners in a rapidly changing, technologically oriented global society. F. INSTRUCTION’S VISION SPIS ensures quality instruction, which is vision-guided, technology aided, creative, delighting and geared towards the total development of the learner in a global society. G. SUPERVISION’S VISION SPIS supervision process is innovative and strategic that actualizes the creative potentials for instructional excellence and professional growth. H. INFORMATION TECHNOLOGY NETWORKING’S VISION SPIS information network is designed in enhancing capability building for vision achievement. III. SCHOOL LOGO The SPIS official school logo symbolizes the school and the entire SPIS community. It is used as the official school emblem and embossed in school patch and pin as part of the school uniform. It is also used in official documents (letter head, school forms, school seal, etc.) and for other purposes, which may require the school’s presence. The use of the school logo is a manifestation of one’s loyalty, pride and dedication to the school. The school logo features two circles (inner and outer) that signify unity, camaraderie and understanding among its members. The insignia inside the circle bearing the three stars (Luzon, Visayas and Mindanao) stands for patriotism as proud Filipino citizens outside the Philippines. The number “1999” inscribed on the lower portion inside the circle implies the year SPIS was established. The lighted torch and the book symbolize wisdom and knowledge. The two national flags of the Philippines and Saudi Arabia that overlap, symbolically promote peace and friendship between the two countries. The closed-curve, which envelops the whole logo, indicates the compatibility and competitiveness of its member in the global society. The moss green and gold colors signify interminable academic superiority as a Filipino learning institution outside the Philippines. These are also the two official colors of SPIS. IV. SCHOOL HYMN The SPIS school hymn expresses one’s loyalty, love, and pride of his/her Alma Mater. It describes SPIS as a learning center for excellence and a cradle of the future catalyst of change. When sung, the significantly fast and vibrant rhythm of the song gives an exuberant atmosphere. (See the copy of the hymn at the back cover of the handbook.) V. COAT OF ARMS of a SPISian Every member of the SPIS community is a SPISian. In a true sense, a SPISian is not only intellectually and physically attuned to his environment but is morally upright. In view of this, the Coat of Arms of a SPISian is a set of core values based on the school’s mission-vision. The application of these core values in thoughts, in words, and in deeds will distinguish a true SPISian. Therefore, a true SPISian is: a. God-loving b. Disciplined c. Nationalistic d. Enlightened e. Self-Reliant f. Productive g. World-class VI. CODE OF DISCIPLINE FOR STUDENTS 1. Student’s registration during enrollment is considered an expression of self- commitment to abide by all school rules and regulations. 2. The school promotes proper behavior and decorum at all times. 3. The school believes that the process of the integral education can be achieved through the full cooperation of the students who practice the ideals and values of integrity, sharing, austerity, humility, simplicity and commitment to become good citizens of one’s country and be instrumental to its progress in the future. 4. As members of the Second Philippine International School in Riyadh (SPIS), we are all enjoined to work towards the achievement of the school’s mission-vision statement. Very strongly focusing on its integral education, the school shall exercise and implement its code of discipline based on its respect for the basic rights of every person in the school. 5. In this Code of Discipline are practices, which shall be subject to due process. It shall conduct its investigation, decide and take action on practices, which are not in keeping with its mission-vision statement. VII. SCHOOL RULES AND REGULATIONS A. ATTENDANCE AND PUNCTUALITY 1. All absentees shall present to the class adviser and to all subject teachers the absent slip as contained in the Student’s Handbook duly signed by their parents or authorized guardian. This slip will serve as their pass for admission in class. Students/Pupils without absent slips should get a temporary admission slip from the Guidance Office but shall present the official absent slip the following day for readmission. 2. In case of prolonged absences due to illness, a medical certificate shall accompany excuse slip. For some other equally compelling reasons, the application of these regulations may be made flexible subject to the approval of the School Principal. 3. A student/pupil who incurs absences of more than twenty percent (20%) of the prescribed number of classes or laboratory periods (in Science, Computer, TEPP., HELE, P.E., etc.) during the school year shall be automatically dropped from the class. (Section 73, Manual of Regulations for Private Schools, 8th edition, 1992) 4. Students/Pupils must attend regularly to the early flag raising ceremony every Saturday at 7:45 A. M. and flag retreat every Wednesday at 4:50 P. M. Habitual absences from the flag raising ceremony for a minimum of ten (10) incidences and without any valid reason or justification approved by the class adviser or school authority, will disqualify students from the honor roll. 5. Students/Pupils shall come to school regularly and punctually. A student is considered late for the first period class if he/she arrives ten (10) minutes after the official time of 8:00 A. M. Three (3) tardiness incidents are considered one (1) day absent. 6. Students/Pupils are considered cutting class after recess/lunch if they are not in the classroom ten (10) minutes after the start of the period. A latecomer’s admission to class will depend upon the validity of the reason for tardiness. If the reason is not valid, the subject teacher concerned will send him or her to the Guidance Counselor for disciplinary actions. 7. Students/Pupils who cut class/es will not be admitted in all their classes the next day unless a letter signed by their parent or guardian is presented to the Guidance Counselor. One (1) cutting class incident is considered one (1) day absent. 8. After three (3) incidences of unjustifiable tardiness and/or absences, parents shall be asked to see the class adviser. 9. Students/Pupils who attend to class after 8:40 A. M. without prior notice are considered absent in the subject area. 10. All cases of tardiness are considered unjustifiable unless a letter signed by parent or guardian is presented to the Guidance Counselor. 11. In case of scheduled vacation leave of the family, the parent must fill out the Request for Leave form in the Principal’s Office and to be signed by the adviser and subject teachers. The parents or student/pupil shall inform the adviser two (2) weeks before the scheduled leave for the arrangement of test schedules or lessons to be taken up before or during the said leave. Failure to comply with this arrangement would mean that the student/pupil would take responsibility for the lessons missed. 12. A student/pupil must not leave the classroom during the class hours unless he/she is sick and desires to be checked-up or treated in the clinic. A referral slip from the school clinic must be used and must be presented to the teacher with notation from the school nurse when he/she returns to the classes. NOTE: a. If it is necessary for the sick student to be sent home, the school nurse will call up the parent and informs the adviser of the said student to be fetched. b. In case of emergency, the student may leave the school campus if fetched by parent or guardian with the permission from the Guidance Counselor or any School Official. B. OFFICIAL SCHOOL UNIFORM The school uniform is intended for use in school or for any duly authorized representation. The school uniform consists of: 1. Daily School Uniform The daily school uniform is worn during the summer months of June until mid- November and in March or as prescribed for special activities held during winter season. Boys- White polo shirt with school patch and pin Black slacks Girls- Pre-school to Grade IV Short sleeved white blouse with green ribbon and school pin Green jumper with strap arranged in v-shape in front and x-shape at the back - Grade V – Grade X Long sleeved white blouse with green ribbon and school pin Green skirt at least two (2) inches length below the knee Shoes and Socks for Boys and Girls Black leather shoes and pure white socks 2. Winter Uniform The winter uniform is worn during the cold months in mid-November until the end of February. Pure white sweatshirt with school logo Green jogging pants Black/White or Black and White rubber shoes 3. P. E. Uniform Pure white t-shirt with school logo Green jogging pants Black/White or Black and White rubber shoes NOTE: a. Wearing of body hugging, mid-rib, tight fit or fashionable shirts and pants is strictly not allowed. b. Wearing of Black Jeans like “maong” especially loose fit or hip-hop style as daily school uniform for boys is also strictly not allowed. 4. Hair-cut Boys- a. Barber’s cut with hairline two (2) fingers above the ears and four (4) inches from the collar. Hair must be kept clean and well-groomed. b. Piercing any part of the body like ear (for boys), nose tongue, mouth, or eyebrows with jewelry worn in it is strictly not allowed. Girls- Girl’s hair must be properly combed. If possible it should be tied up, ponytail or braided. Bangs must not reach the eyebrow. NOTE: a. Fancy haircut and hair grooming such as skinhead, undercut, dyed/colored, punk or hip-hop is not allowed. Girls should not use excessive hair accessories like clips/pins/ bands of different colors. The school’s official colors (green and gold) must be followed. Black or White color for accessories is allowed. b. Borrowing/Lending of uniforms, shoes, t-shirts, among others, is not allowed. c. Wearing of luxurious jewelry is not allowed. d. Putting on heavy make-up in the eyeliner, heavy blush-on or pressed powder on cheeks, and heavy lipstick is not allowed. A long nail with fancy manicure is not allowed too. However, Using lip-gloss is allowed. e. Inspection of all the above rules will be done every Saturday. C. School ID Card ID card is worn throughout the school year while inside the school premises as part of the school uniform. In case of loss, students shall secure a new ID card from the Registrar’s Office. Any student/pupil who will violate any of those above rules will be subjected for disciplinary actions as stipulated in the “List of Offenses and Disciplinary Measures”. (Refer to Section VIII of this Manual) D. SCHOOL PROPERTY, CLEANLINESS AND ORDERLINESS 1. Students/Pupils should keep the school buildings, classrooms, and school campus neat and clean. Bins are positioned in all buildings, classrooms, and around the campus for proper disposal of garbage/trash. 2. Desks, tables, chairs, and other classroom facilities are likewise kept clean and free from written words and signs. 3. Destroying school properties is a punishable act. Students are required to replace school properties that they damaged. Any destroyed school properties should be reported to the Administrative Officer by the class adviser or by the class officer. 4. Students/Pupils must have everything they need before coming to school to avoid borrowing things from one another. Entering other classes during class hours for the purpose of borrowing things or giving something is strictly not allowed. 5. Students should always keep the classroom clean and orderly. Blackboards and other instructional materials are to be used exclusively for classroom instruction. Announcement may be posted in the class bulletin board only. 6. Saving water and electricity must be strictly observed. Turn off lights and air- conditioning units when not in use. Water faucets in comfort rooms and in laboratories should be properly turned off. 7. Order and silence must be observed around the school premises especially along the hallways, corridors, and library during class hours, break time (recess/lunch), school programs and other special activities. 8. In observance of the customs and traditions of Saudi Arabia and as per instruction by the Ministry of Education, mixed grouping (boys and girls) among high school students is not allowed except during school programs or special class activities. The use of designated entrance/exit gates, classrooms, laboratories, bathrooms, canteen, and other facilities for boys and girls must be strictly observed. 9. Materials such as mobile phones, pornographic magazines, CD’s, magazines and pocket books, toys, cassette, radio, VHS tapes, play cards, dolls/stuffed toys, Walkman/mini CD player, and other things that are not related to the lessons and are not required by the teacher are prohibited in school. The school authorities concerned will confiscate these. Confiscated items will be duly recorded in the Item Confiscation Slip available in the Guidance Office. 10. Birthday and similar celebration in the school may be done only with the approval of the School Principal upon the recommendation of the Assistant Principal. Request Slip that is available at the Assistant Principal’s Office should be filled up for this purpose. All conditions stated in the Request Slip should be followed. 11. Student/Pupil who needs tutorial upon the recommendation of the adviser or subject teacher should inform the School Principal or Assistant Principal for approval. Tutoring is subject to the Administration’s supervision and control. 12. Students/Pupils should not go beyond the “RESTRICTED PLACES” around the school. Three (3) time offenders shall be dealt accordingly. 13. Students/Pupils during dismissal time should wait for their parents or guardian at the designated waiting area (for boys and girls) to be fetched. The parent or guardian should only stay at the waiting area to fetch their child/ren. The Fetcher’s ID card issued by the school should be presented to the guard on duty upon fetching; otherwise, the parents or guardians will not be allowed to take their child/ren. Likewise, parents or guardians without any official business or scheduled appointment with any of the school personnel are not allowed to stay or loiter around the school. They should secure a written approval from the School Principal a day or days prior to the desired schedule of appointment. 14. Visitor of the school with official business to transact must see the guard on duty to register. A valid ID card (company ID, iqama, passport, ATM/credit card) must be surrendered to the guard who in turn will issue a Visitor’s ID pass. The ID pass will be worn while inside the school and shall be returned to the guard upon leaving. E. STUDENTS BEHAVIOR AND PROPER DECORUM As God-loving and enlightened SPIS students/pupils, the following behavioral standards must be observed at all times around the school campus. 1. Students/Pupils should manifest respect, courtesy and politeness, every time they encounter any school officials, teachers, staff and visitors. 2. Students/Pupils should stand whenever a teacher, a visitor, or a school official enters/leaves the classroom. Likewise, they should knock the door first when entering classrooms and offices. 3. Silence should be observed during classes. While waiting for the teacher, students/ pupils should only sit down, review the lessons or read books silently. They should avoid talking and making noise so as not to disturb other classes. Repeated disturbance during classes will be considered a serious misbehavior and is subject for disciplinary actions. 4. When called upon to recite, a student/pupil should rise promptly and answer audibly. When admonished for any mistake, he/she should accept humbly any corrections. 5. In the realization of the school’s mission-vision, the students/pupils should practice willingly and wholeheartedly the core values and moral standards listed in the SPIS Coat of Arms at all times. VIII. LIST OF OFFENSES AND DISCIPLINARY MEASURES Any violation and or disobedience to all the aforementioned Coat of Arms of a SPISian, Code of Discipline for Students, and School Rules and Regulations found in sections V, VI, and VII respectively of this Handbook is considered a Minor Offense. In addition to the existing rules and regulations the following are also considered minor offenses: A. MINOR OFFENSES: 1. Incomplete prescribed uniform, improper haircut (boys) and wearing earrings (boys). 2. Use of profane, foul and offensive language. 3. Bringing unnecessary and unauthorized materials to school. 4. Malicious name-calling, inciting fights, bullying acts, misbehavior. 5. Habitual tardiness 6. Abusive use of school property – e.g. leaving faucets open, opened lights and A/C unit unturned off after using, improper use of comfort room etc. 7. Littering or making the school grounds and classrooms dirty. 8. Habitual absences and /or cutting classes. 9. Unauthorized entry into faculty rooms and school offices. 10. Distracting, interrupting classes and performances. 11. Unauthorized use of school properties. 12. Trespassing and /or unauthorized entry to prohibited places. I.e. Prep, College Buildings, green fence and likes as announced. B. MAJOR OFFENSES: 1. Any form or act of vandalism. 2. Cigarette smoking – including possession of such while inside the school premises. 3. Cheating in any form. 4. Truancy 5. Tampering documents, forging signature of parents, teachers and committing any act similar to misrepresentation or misdeclaration. 6. Organizing / joining unauthorized group or associations in the school. I.e. fraternities and /or sororities. 7. Instigating activities, which led to disruption and stoppage of classes. 8. Unauthorized stay to all RESTRICTED AREAS identified by different departments of the school. 9. Unintentional infliction of physical harm (depends on the harm inflicted. The school’s D.O. must decide if it will fall to Major or Critical Offense). 10. Destroying school property (the gravity of the offense will depend on the destructible thing). C. CRITICAL OFFENSES: 1. Immediate THREAT to fellow students and school personnel 2. Extortion of any form. 3. Unauthorized use of the name of the school to solicit funds, donations and other personal favors. 4. Bullying, instigating and /or engaging in a fight / incident which could lead to serious injury. 5. Engaging in malicious, immodest acts, intimate public exhibition and or display of affection. I.e. kissing, necking, petting etc. 6. Possession of pornographic materials and or indecent pictures, magazines, diskette containing such, VCD and etc. 7. Stealing personal property belonging to individual and to school. 8. Illegal possession and or use of prohibited drugs and intoxicating beverages. 9. Illegal possession of deadly weapons and explosives. 10. Insubordination, disobedience, discourtesy, and disrespect to any member of the school. D. DISCIPLINARY MEASURES: MINOR OFFENSE 1. First time - Written warning 2. Second time - Parental appointment / Recommended for counseling at the Guidance Office. 3. Third time - Community Service (No. of days to be determined by the School’s D.O.) 4. Fourth time - Fourth time offenders may be suspended from attending classes for one (1) to two (2) days depending on the gravity of the offense and to be decided by the School’s Discipline Officer. - He/She is not allowed to join any school activity, not entitled to any make up missed lessons and examinations during the suspension period. - He/She will get a failing mark of 70 in conduct for the quarter and that will lead to his/ her disqualification from the honor roll. MAJOR OFFENSES 1. First time - Parental appointment / Final written warning / Highly recommended for counseling at the Guidance Office and One (1) day Community Service. 2. Second time - Two (2) to three (3) days Community Service or Suspension to be determined by the School’s Discipline Officer. CRITICAL OFFENSES 1. First time - Immediate conference with parents (The Discipline Officer must decide Whether or not to elevate the case to the School’s Discipline Committee) - Three (3) to five (5) days Community Service or Suspension without any make up on missed academic and non-academic tasks, and final warning for expulsion. 2. Second time - Conference with the School’s Discipline Committee, parents, eye witnesses and others associated with the incident being reviewed. - The committee must take measures and sanctions to such, must be limited to a week Suspension, no make up on missed tasks and not more than expulsion. E. COMMITTEE on DISCIPLINE 1. School Principal – Act as the Committee Chair, convenes, confers and has one (1) vote privilege and another vote in case of an abstain of a member and or tie. The Chair may comment and or recommend. 2. Administrative Officer – Act as Vice-Chair, Stands on behalf and or in the incapacity of the Chair, may convene, confer and has one (1) vote privilege. 3. Guidance Counselor – Act as member-Secretary of the Discipline Committee may Comment, suggest and has one (1) vote privilege. 4. High School Assistant Principal – Member, may comment, suggest and has one (1) vote privilege. 5. Elementary Assistant Principal – Member, may comment, suggest and has one (1) vote privilege. 6. Discipline Officer – Act as Executive Officer of the Discipline Committee, may comment, suggest, has one (1) vote privilege and execute the decision of the committee en banc. IX. MERIT-DEMERIT SYSTEM 1. Merits • Any member of the faculty or personnel of SPIS may recommend that a pupil/ student be given merit/s because of good behavior or outstanding deeds such as: 1. complete attendance for the quarter/ year 2. wearing complete uniform for the quarter/ year 3. being extra helpful to the teachers and classmates 4. helping the students in times of need, like bringing to the clinic a classmate or friend who has injured 5. returning lost and found articles 6. showing concern about the cleanliness and beautification of the school by observing regulations on cleanliness and zero waste management 7. bringing honors to the school • A merit slip shall be issued to properly document any recommendation for merits. • Merits may be used to offset demerits received. 2. Demerits • The maximum number of demerits a pupil/ student may have during the school year is ten (10). At this point, the pupil is placed on disciplinary probation and he is given a grade of 75 or lower. Regardless of the final grade in conduct, the pupil/ student is denied admission on the following school year. • A conduct slip, accomplished in duplicate, is submitted to the guidance office for the approval of the recommended demerit. It is also the basis for calling the parents to a conference. • The pupil/ student’s conduct profile is kept and consistently updated for documentation. Advisers must submit the conduct profile to the guidance office at the end of the school year. • It is important that parents are kept aware of the merits or demerits incurred by their child. The preliminary evaluation is issued before the quarterly examinations usually reflect the merits earned and demerits accumulated by each pupil/ student every quarter. • Other forms of disciplinary measures may also be imposed together with the demerit depending on the gravity of the offense. X. GUIDELINES ON THE REVISED SYSTEM OF RATING AND REPORTING STUDENT PERFORMANCE A. SECONDARY LEVEL: 1. In line with the policy of providing a fair grading system, the 25% measure of student, achievement is hereby adopted in lieu of the existing percentage weight of 40% - 60% for periodic test and other measures of performance, respectively. The weight of the final examination for each quarterly grading period shall be twenty–five (25) percent. The remaining (75) percent will be used for the other measure of achievement such as quizzes, recitation, unit/long test, homework, project and others. 2. There shall be four grading periods using the cumulative method. This means that the final grades for second to the fourth grading periods are computed such that the previous grade shall be given a weight of 30% and the tentative grade shall be 70% of the grade for the period. 3. The numerical system of grading shall be used and grades shall be expressed in multiples of one. 4. The passing grade in any subject shall be 75%. The lowest grade that can be given to a student after the transmutation of performance shall be (70) percent. 5. Promotion shall be by subject and number of units. In this case, a student who failed in two units or less is promoted to the next year level. On the other hand, a student who fails in more than 2 units is retained in the year level. Under this circumstance, the student will only be required to repeat the subjects that he/she failed and should be given advanced subjects in the next curriculum level. 6. The grade in each subject area will be based on certain measure of achievement weighted accordingly as follows: Revised System of Rating and Reporting Student Performance (High School Department) –As per DepEd Order # 37 s.2003 Measure of Achievement Filipino English Araling Panlipunan P.E.H.M. CS-PST Values Math Science & Tech. T.H.E. Periodical Test 25% 25% 25% 25% 25% 20% 25% 25% Quizzes 25% 10% 20% 25% 20% 15% 10% Long Test 25% Homework/ Assignments 15% 15% 10% Participation/ Recitation 30% 15% 40% 20% 15% 20% Projects 15% 20% 10% 20% Attendance/ Attitude Practicum or Performance 15% 30% 30% 25% Laboratory Work 25% Involvement or Interaction 35% 30% Behavior 10% 10% Total 100% 100% 100% 100% 100% 100% 100% 100% B. ELEMENTARY / PRE – SCHOOL LEVEL In the implementation of the Basic Education Curriculum (BEC), the existing guidelines provided in DepED Order no. 39 s. 2004 re: Guidelines for Rating Elementary School pupils per DepEd Order No. 33, s 2004 will still be enforced in rating each core subject (English, Science and Health, Mathematics and Filipino).The following procedures shall be followed for periodical/quarterly rating per subject area; 25% for periodical/quarterly examination 75% for other measures of achievement Enclosure to DepED Order No.39, s. 2004, details the distribution of weights specifically on Class Interaction/Participation to complete the 100% rating. Engl. & Fil. Science & Health Math Makabayan MAKABAYAN IV-VI HKS EPP MUSIC ART P.E. I - VI III - VI I - VI I - III IV-VI IV-VI IV-VI IV-VI IV-VI Periodical Test 25% 25% 25% 25% 25% 25% 25% 25% 25% Quizzes/Unit Test 15% 15% 15% 15% 15% 15% 15% 15% 15% Class Interactions/ Participations 20% 20% 25% 25% 30% 15% 15% 15% 15% Homeworks/ Assignments 5% 5% 5% 5% 5% 5% 5% 5% 5% Projects 10% 10% 15% 15% 10% 25% 10% 20% 10% In- Formal & Formal Themes 10% Experiments 15% Other Performances Outputs 15% 10% 15% 15% 15% 15% Classroom Musical Activities 30% Art Activities 20% Sports/dances and others Cultural Activities Literary Activities Math Activities 30% TOTAL 100% 100% 100% 100% 100% 100% 100% 100% 100% *These subject areas in the New Basic Education Curriculum, are integrated as one subject, called Makabayan. The average rating of the three (3) learning areas will be the grade for Makabayan. Therefore, there shall be one (1) grade for this subject. **These subject areas are integrated as one subject.( MSEP or Musika, Sining and Edukasyong Pagpapalakas ng Katawan). 1. Computation of Pupil’s rating a. To obtain the rating for the learning area in a grading period, get the average of all ratings entered in the class record under each measure of achievement. Multiply the result by the corresponding weight. b. The Final Grade shall be determined by averaging the marks for the four quarters. Example: 1st Grading = 84 2nd Grading = 86 3rd Grading = 88 4th Grading = 91 ______ Final Grade 87.25 c. To arrive at the General Average of the pupil, add all the ratings recorded in the Progress Report Card under the final ratings column. Divide the sum by the number of learning areas in the grade level. Example: Learning areas Final rating English 89 Mathematics 86 Science & Health 88 Filipino 90 Makabayan 90 (Sibika at Kultura/HKS MSEPP , EPP) _____ Gen. Ave. 88.6 The General Average to be entered in the progress Report Card of the pupil is 88.6 MARKING FOR CHARACTER TRAITS Specific indicator shall be used in observing pupils behavior. The class adviser and other teacher handling the class give the rating for behavior observations. Example for Pupil A: Traits Teacher 1 Teacher 2 Teacher 3 Teacher 4 AVERAGE 1. Honesty 85 85 80 90 85 2. Courtesy 80 80 85 85 83 3. Helpfulness and Cooperation 90 90 85 85 88 The average numerical rating for each trait shown will be converted to letter grade – e.g. 85 for Honesty is equivalent to C for purpose for filling up the portion on traits in the Report Card. Non-Numerical Rating Numerical Equivalent A – Outstanding 95-100 B – Very Good 89-94 C – Good 83-88 D – Fair 76-82 E – Poor 71-75 SAMPLE RUBRIC FOR ASSESSSING PARTICIPATION Dimension 5 Points 4 points 3 points 2 points 1 point Quality of Inputs Attitude Manifested Task Performance Knowledge shared is Accurate but limited Participates voluntarily, Actively, enthusiastically In activities with consideration For the feelings/opinions of Others Perform tasks (as leader/ Member) without errors Knowledge shared is Somewhat accurate And limited Participates voluntarily Actively, enthusiastically in activities with little consideration for the feelings/opinions of Others Performance tasks (as Leader/member) with Some errors Knowledge shared is Inaccurate and limited Participates somewhat Actively and Enthusiastically with little Consideration for the feelings/ Opinions of others Performance task (as leader/ Member) with some Errors Attempted to share Knowledge Participates hesitantly With no enthusiasm, And with little Consideration for The feelings/opinions Of others Performance tasks (as Leader/member) with Many errors Attempted to share Knowledge Participates only When compelled To do so Attempted to Perform task SAMPLE RUBRIC FOR ASSESSING PARTICIPATION Criteria 5 pts. 4pts. 3pts. 2pts. 1pts. Understanding Of concept 5 correct answer Within the time limit 4 correct answer Within the limit 5 correct answer Beyond the time Limit 3-4 correct answer Within the time limit 3-4 correct answer Beyond the time limit 0-1 correct answer Within the time limit 1-2 correct answer Beyond the time limit No correct answer Beyond the time limit Teamwork And Cooperation All members of the Group participated Actively 4 out of the 5 Members of the Group participated Actively 3 out of the 5 Members of the Group participated Actively 2 out of the 5 Members of the Group participated Actively Only the leader Participated the task RUBRIC FOR ASSESSING ASSIGNMENTS A. Content 5 = 81 – 100% of the task required is correctly answered with supporting evidence/ explanations 4 = 61 – 81% of the task required is correctly answered with supporting evidence/ explanations 3 = 41 – 60% of the task required is correctly answered with supporting evidence/ explanations 2 = 21 – 40% of the task required is correctly answered with supporting evidence/ explanations 1 = 1 – 20% of the task required is correctly answered with supporting evidence/ explanations 0 = no correct answer or no task was accomplished. B. Organization 5 = Answer / ideas are clearly stated and in logical sequence 4 = Answer / ideas are clearly stated by with not more than 25% errors in sequencing 3 = Up to 75% of the answer / ideas are clearly stated and with not more than 50% errors in sequencing 2 = up to 50% of the answer / ideas are clearly stated and with not more than 75% errors in sequencing 1 = Less than 50% of the answers/ideas are clearly stated and with major errors in sequencing 0 = No answer at all C. Source of information (Optional) 5 = with 9 – 10 sources of information 4 = with 7 – 8 sources of information 3 = with 5 – 6 sources of information 2 = with 3 – 4 sources of information 1 = with 1 – 2 sources of information 0 = none at all XI. GUIDELINES ON THE SELECTION OF HONOR STUDENTS In giving due recognition to students/pupils who have shown exemplary performance in their schoolwork, the following guidelines shall be followed. A. GRADUATING STUDENT/PUPIL DESIGNATION The school shall award the distinctions First Honors or Valedictorian, Second Honors or Salutatorian, First Honorable Mention etc., to any deserving graduating honor students. The number of students to be declared honorable mention is equivalent to 1% of the graduating students/pupils. CRITERIA To qualify for honors, candidates should be able to meet the following criteria: 1. A candidate for graduation with honors should have taken the last two grades or curriculum years of program in the school where he/she is to graduate, completed the entire program or course within the prescribed number of years, obtained a grade not lower than eighty-five percent (85%) in any subject and actively involve in Co-Curricular Activities. 2. The following factors and corresponding relative weights towards the evaluation of appropriate graduation honors, such as Class Valedictorian and Class Salutatorian or any other class distinctive academic honors should be considered: Quality Weights Academic Excellence/Scholarship …… …...…… 7 Co-Curricullar Activities………………………... 3 ____ Total 10 3. The rating in Academic Excellence/Scholarship shall be based on the average-rating of the general averages for the last two (2) grades or years of the program multiplied by the assigned weight of 7. The pupil or student with the highest average rating shall be considered First in the consequent ranking. 4. The ranking in Co-Curricular Activities shall be based on performance and degree of involvement of the pupils or students in activities authorized by the school during the last two grades or years of the course multiplied by the assigned weight of 3. 5. In determining the final rank of each candidate, the weighted ranks for all candidates are obtained and ranking is done again.( Manual Regulations for Phil. Schools Abroad, 1997 ) B. Non-Graduating Student/Pupil 1. The candidate for honors should have completed the whole school year in the school. 2. Should have no grade below 85% in all subjects. Should have a quality attendance with no frequent tardiness. 3. Academic Standing shall be based only on the general average of the students from Grades 1-4 and 1st Year and 2nd Year only. C. Special Awards (Graduating and Non-Graduating) Academic Awards 1. Special Academic Award A pupil/student who qualifies for honors but lacks residency as explicitly stated in the guidelines shall be given a special academic distinction. 2. Special Award in Different learning Areas 2.1. English 2.4. Science 2.2. Filipino 2.5. MAKABAYAN 2.3 Mathematics - To recognize excellence in the different learning areas the 7-2-1 point scheme shall be followed, that is, final grade in that subject shall be given 7 points, co-curricular activities shall be given 2 points and the rating for Good Moral Conduct shall be given 1 point. Computation for Academic Excellence Rank the candidates according to their final rating per learning area; and multiply them by 7 points. Computation for Co-Curricular Activities Get the composite rank(sum of all the ranks given by the raters) of each candidate; Rank the candidates from the lowest to the highest sum; and multiply the final rank by the weight of 2. Computation for Conduct Grades All subject teachers will give grades based on the behavioral checklist; Get the average of the conduct grade of each candidate. Rank the candidate from the lowest to the highest and multiply the final rank by the weight of 1. For Final Ranks Add the weight ranks of the students; and rank the sum from the lowest to the highest. Note: Ranking of the students shall include the TOP TEN before trimming down to Five. Most Outstanding Club Member/s Students who made an outstanding performance in their respective club will be given due recognition at the end of academic year. The academic and recreational clubs will have one student who will be chosen as the most outstanding member as assessed by the club moderator. The academic clubs include: Com Arts (Filipino and English), Math, Computer, and Science. The Recreation clubs include: Performing Arts, Glee, Visual Art, Sports, and Techno. Criteria on the Selection of special Awards per Learning area (For Graduating and Non-Graduating) Co-Curricular 1. Involvements a. Membership in school organization b. Participation in school programs and activities c. Participation in community activities endorse by the school 2. Achievements a. Award/Recognition in inter-school academic and non- academic competitions b. Award/Recognition in different school academic & non- academic competitions c. Award/Recognition in different community activities endorsed by the school Components of Co-curricular involvements/Achievements per learning Area 1. English and Filipino a. Literary or Public Speaking Seminar-Workshop participant/resource person or Contest finalist or winner (e.g. Debate, Declamation, Oratorical, etc.) b. Writing Workshop participant/ resource person or contest finalist or winner c. Passer(of these learning areas) in any accredited entrance or qualifying exams d. Active involvement in any activity or organization related to these learning areas (e.g. Insights staff or contributor, Gavel and Communication Arts clubs, Class Officer, SGC Officer, Peer Facilitator, performer in a special school stage play or presentation, master of ceremonies during programs, assist the teacher during school activities, actively serve as ventriloquist in the library, student-teacher of these learning areas, etc. 2. MATH and SCIENCE a. Participant or resource person in seminar-workshops related to these learning areas b. Finalist or winner in academic or non-academic contests (e.g. quiz bee, project- making, exhibit, post/ slogan making, invention, Insights contributor of article/s related to these learning areas, etc.) c. Passer (of these learning areas) in any accredited entrance or qualifying exams d. Active involvement in any activity or organization related to these learning areas (e.g. active member of Math or Science club, Class Officer, SGC Officer, Peer Facilitator, performer in a special school presentation, assist the teacher during school activities, student- teacher of these learning areas, etc. 3. Makabayan (Sibika/Hekasi/Araling Panlipunan, MAPEH/MSEP, EPP/TLE & Computer) a. Participant or resource person in seminar-workshops related to these learning areas b. Finalist or winner in academic and non-academic contests (e.g. quiz bee, drawing, poster/slogan making, debate, project making, singing, dancing, sports, beauty, fashion show, INSIGHTS contributor of article/s related to these learning areas, etc.) c. Active involvement in any activity or organization related to these learning areas (e.g. Class Officer, SGC Officer, CAT, Techno/Computer/Performing/Glee/Visual Art clubs, Cheering squad, Varsity basketball or volleyball, performer in a special school presentation, assist the teacher during school activities, student-teacher of these learning areas, etc.) Non – Academic Awards 1. SPIS Leadership Awards 2. Deportment Award 3. Athlete of the year 4. Artist of the year 5. Service Award. LOYALTY AWARD This is given to graduating students/pupils in the High School and Elementary departments who have completed the four (4) consecutive curriculum years in high school; and six (6) consecutive curriculum years in the elementary. XII. ADMISSION REQUIREMENTS A. GENERAL GUIDELINES: 1. All incoming students/pupils (preparatory, elementary or high school) are required to take the Entrance Examinations. Nursery and Kinder applicants are interviewed to obtain information on the applicant’s basic knowledge, interest, abilities to self-expression. 2. The accomplished registration form and other requirements must be submitted to the Registrar’s Office before the scheduled interview/entrance examination. 3. Parents shall be informed of the schedule of all the entrance examinations and shall be issued permit upon payment of the entrance examination fee. B. AGE: (as of June of the school year) Nursery - Three (3) years old Kinder - Four (4) years old Preparatory - Five (5) years old Grade One - Six (6) years old C. CREDENTIALS: To be submitted by New Students and Transferees 1. Original copy of Report Card (form 137) 2. Honorable Dismissal 3. Certificate of Good Moral Conduct - for Grade II to High School 4. Photocopy of Child’s Passport, Birth Certificate and Parents’ Iqama 5. 2 copies - 1’x1’ Picture 6. Transcript of Records – optional To be submitted by the Old Students/Pupils 1. Original copy of Report Card 2. 2 copies -1’x1’ Picture 3. Accomplished enrollment form XIII. ACCOUNTING POLICIES A. REFUND OF FEES: Once a student/pupil registered in a school, it is understood that he is enrolled for the entire school year for the Pre-elementary, Elementary, or Secondary Course. A student/pupil who opts to transfer or otherwise withdraws in writing, within two weeks after the beginning of classes and who has already paid the pertinent tuition and other school fees in full or for any length longer than one (1) month shall be charged: 1. ten percent (10%) of the total amount due for term (school year)if withdrawal is done within the first week of classes; 2. twenty percent (20%) if within the second week of classes; 3. thirty percent (30%) if within the third week of classes; and 4. fifty percent (50%) if within a month after the opening of classes regardless of whether or not he/she has actually attended classes. 5. Miscellaneous fees is non refundable (Ref. Manual of Regulations for Philippine School Abroad 8th Edition, 1992) B. PAYMENT OF ACCOUNTS: 1. The mode of payment of tuition fees can be cash, quarterly, or monthly. 3. Monthly installment is due first week of the month. 4. All unpaid accounts should be settled one (1) week before examination day. XIV. OTHER SCHOOL PROGRAMS AND ACTIVITIES SPIS aims at raising the quality of the Filipino learners and empowering them for lifelong learning by providing them well-balanced academic and co-curricular school programs and activities. A. CO-CURRICULAR ACTIVITIES The total development of students/pupils should not be confined within the four walls of the classroom. They should be exposed to various activities outside and inside the school premises. Involvement in various co-curricular activities is a good opportunity for them to discover, develop, and enhance their special qualities, abilities, and interests in the field of sports, visual and performing arts, among others. The following are the different school clubs: 1. Academic Clubs a. Communication Arts Club (English and Filipino) b. Math & Science Club c. Gavel Club ( a Toastmasters’ International affiliated club) d. Computer Club e. Techno Club 2. Recreational Clubs a. Performing Arts (Theater & Dance) Club b. Visual Art Club c. Glee Club d. Sports Club 3. Community Service Clubs a. Boy and KAB Scouts b. Star and Girl Scouts B. SCHOOL PROGRAMS/ACTIVITIES To train the students/pupils to act properly in the company of others on various occasions and to make use of their leisure hours profitably, the following school activities are being undertaken: 1. School cultural programs and stage plays; 2. Convocation and Assemblies 3. Inter-school academic, cultural, and sports competitions 5. Academic and Literary Contests 6. Seminars/Workshops 7. Exhibits/Symposia They will be able to make increasingly self-directed, prepare them for active life and ultimately teach them social cooperation. C. INSTITUTIONAL CLUBS AND OTHER ACTIVITIES 1. STUDENT GOVERNING COUNCIL (SGC) The Student Governing Council (SGC) is the school’s official supreme student body. This serves as an avenue for students to develop their leadership potentials and to exercise their basic constitutional rights. It is also aimed that through this activity students are trained to become useful, responsible and socially aware future members of the society. 2. PUBLICATIONS “The INSIGHTS”, which is the official newsletter of SPIS is published bianually to serve as a medium of the student’s thoughts and literacy efforts. It also serves as a training ground to students who intend to make journalism as their lifetime career. 3. PARENTS’, TEACHERS’ AND COMMUNITY ASSOCIATION (PTCA) All parents and/or guardians of students/pupils enrolled in SPIS automatically become members of the association. It is organized to promote closer and harmonious relationship between the school administration and parent through mutual collaboration and cooperation in carrying out of the school’s vision-mission. As members, the parents and guardians are enjoined to participate in all its programs, projects and activities. As a school organization, the regulation of its establishment and operation is directly under the supervision of the Chairman of the School Governing Board as contained in DECS Order No. 67, series 1998. 4. FIELD TRIPS AND EXCURSIONS Part of the school program is a series of educational field trips and guided tours for the students and pupils aimed primarily to gain practical knowledge, which would supplement what they learned from the classroom. This would further enrich their knowledge and experiences outside and inside the school premises. Any class or group undertakings should be cleared and approved by the School Administration. The school is not responsible for activities not officially approved by the Office. 5. PARENTAL CONSENT All activities authorized by the school, which are held beyond school hours and outside the school premises require Parental Consent. The school will send a circular letter or memorandum with attached reply slip regarding such activities. Reply slips are required to be submitted to school authorities concerned or to class adviser. 6.. PARENT-TEACHER CONFERENCE/DISTRIBUTION OF REPORT CARD The Parent-Teacher Conference as well as the Distribution of Report Card is being held every quarter . These activities serve as effective venues in addressing the concern of the individual pupil/student. Attendance to these is obligatory. Likewise, teachers, School Principal and other school authorities concerned as scheduled, meet the parents/ guardians for consultation on important matters regarding more effective ways and means to secure mutual cooperation between parents and teachers. XV. ENROLLMENT AGREEMENT This is to certify that the undersigned student/pupil and parent/guardian, hereby subscribe and agree to abide with the school policies, rules and regulations embodied in the Students Handbook of the Second Philippine International School, more particularly: 1. The Code of Conduct of the maintenance of responsible discipline and deportment for the benefit, protection, safety and security of the members of the school community; 2. The Academic Standards required for the development and enhancement of the potential, skill, talent and interest of the students/pupils; and 3. The moral and spiritual formations for the refinement and strengthening of the Filipino values. We both further agree to cooperate during the SPIS-PTCA meetings and assemblies in its mission to actively contribute, participate and share closer integration with the school for the advancement of the mutual, educational interest, welfare and benefit of the pupils, students, parents and school authorities. CONFORME ________________________ ___________________________ Student’s/Pupil’s Signature Parent’s/Guardian’s Signature ________________________ Address: Date ____________________________ ____________________________ Tel. No. (Res.) _______________ (Office)_______________ XVI. REMINDERS/ASSIGNMENTS ________________________________________________________________________________________ ____________________________________________________________________________ __________________________________________________________________________________ __________________________________________________________________________________ __________________________________________________________________________________ __________________________________________________________________________________ __________________________________________________________________________________ __________________________________________________________________________________ __________________________________________________________________________________ __________________________________________________________________________________ __________________________________________________________________________________ __________________________________________________________________________________ __________________________________________________________________________________ __________________________________________________________________________________ __________________________________________________________________________________ __________________________________________________________________________________ __________________________________________________________________________________ __________________________________________________________________________________ __________________________________________________________________________________ __________________________________________________________________________________ __________________________________________________________________________________ __________________________________________________________________________________ __________________________________________________________________________________ __________________________________________________________________________________ __________________________________________________________________________________ __________________________________________________________________________________ __________________________________________________________________________________ __________________________________________________________________________________ __________________________________________________________________________________ __________________________________________________________________________________ __________________________________________________________________________________ __________________________________________________________________________________ __________________________________________________________________________________ __________________________________________________________________________________ __________________________________________________________________________________ __________________________________________________________________________________ __________________________________________________________________________________ __________________________________________________________________________________ __________________________________________________________________________________ __________________________________________________________________________________ __________________________________________________________________________________ __________________________________________________________________________________ __________________________________________________________________________________ __________________________________________________________________________________ XVII. EXCUSE SLIP Date: _______________________ My child, ____________________________________ of (Grade & Section) ____________________ has been absent for ________________ days from __________________ to ___________________ because ___________________________________________________________________________ Doctor’s certificate YES NO _________________________________ __________________________________ Guidance Counselor/Principal Parent’s/Guardian’s Signature ---------------------------------------------------------------------------- ------------------------------------------------ Date: _______________________ My child, ____________________________________ of (Grade & Section) ____________________ has been absent for ________________ days from __________________ to ___________________ because ___________________________________________________________________________ Doctor’s certificate YES NO _________________________________ __________________________________ Guidance Counselor/Principal Parent’s/Guardian’s Signature ---------------------------------------------------------------------------- ------------------------------------------------ Date: _______________________ My child, ____________________________________ of (Grade & Section) ____________________ has been absent for ________________ days from __________________ to ___________________ because ___________________________________________________________________________ Doctor’s certificate YES NO _________________________________ __________________________________ Guidance Counselor/Principal Parent’s/Guardian’s Signature XVIII. TARDINESS SLIP Tardiness Slip Student’s/Pupil’s Name _______________________________________________________________ Grade & Section ____________________________________________________________________ Late in (Subject/s) ______________________________ Date and Time of Arrival _______________ Reason/s: ________________________________________________________________________________________ ________________________________________________________________________________________ ________________________________________________________________________________________ _________________________________________________________ __________________________________ Parent’s/Guardian’s Signature Enclosure: ______________________ ______________________ ---------------------------------------------------------------------------- ------------------------------------------------ Tardiness Slip Student’s/Pupil’s Name _______________________________________________________________ Grade & Section ____________________________________________________________________ Late in (Subject/s) ______________________________ Date and Time of Arrival _______________ Reason/s: ________________________________________________________________________________________ ________________________________________________________________________________________ ________________________________________________________________________________________ _________________________________________________________ __________________________________ Parent’s/Guardian’s Signature Enclosure: ______________________ ______________________ ---------------------------------------------------------------------------- ------------

Second Philippine International School Riyadh, Saudi Arabia

Second Philippine International School
Riyadh, Saudi Arabia